• Price out all the items you will need for your event, activity, or travel and be prepared to show proof of those prices. You don’t necessarily need to include them in your request but additional documentation will make the submission on JacketPages and review process easier.
• Please ensure you include all of the applicable submission requirements in your funding request and that the submission is completed to the best of your ability. You will also receive a link to a supplemental form, after submitting your Bill, that will allow you to ensure all of the following are submitted. Those submission requirements are:
  • Required Information for All Bills:
    • A detailed written description of the program, activity, or event
    • Written cost estimates of all items or services requested
    • Documentation that you have sought funding from other sources
    • The amount of funding, if any, that you have received from other funding sources for the items or services being requested
    • The amount of funding, if any, that is being provided through an existing SGA budget allocation for the items or services being requested
    • If your RSO has received SGA funds in the past, a written statement is needed demonstrating that your RSO has used the past funds effectively to accomplish the goals for which those funds were awarded
  • For Event Funding Bills Only
    • In addition to the required information listed above
    • Information/Documentation showing that students will be involved in the planning and implementation of the event
    • A description of how you plan to promote the event to the student body
• Please note that if an applicable submission requirement is not included or the supplemental form is not filled out you will be asked to provide the missing information in the JFC Review or you can email the JVPF with the information as well.
• It is also advised that you review the restrictions and maximum item allocations first before submitting your funding request to ensure a smooth allocation process. If you have any questions or concerns about your request and how it might go against any restrictions feel free to reach out to the JVPF.

A detailed walkthrough of submitting your Bill on JacketPages is available Here.

• Within 7 days of submitting your request, you will receive an email asking for you to select a 15-minute time slot in order to present the Bill to JFC. If you do not receive an email within 7 days, contact the JVPF.
• In the email, you will receive a link to a form that must be filled out by the JFC meeting. You will be able to upload documents and submit documented price quotes here along with confirming other submission requirements. If this form is not filled out, the funds you requested cannot be allocated.
• JFC meetings occur every Thursday between 6:00PM to 8:00PM EST throughout the Fall and Spring Semesters.
• Anyone from your RSO can present the Bill as long as they are able to answer questions about it and provide additional information about your RSO.
• If you or your RSO needs to reschedule, reach out to the Joint VP of Finance.

• The point of the JFC Meeting is to ensure that your request meets all funding policies and ensure that all required information has been submitted properly. In order to achieve that, you will be asked to talk about your Bill and answer any questions that might come up to ensure that any item requested meets policy. 
• Feel free to bring any materials you think might help explain your request and the prices you’ve listed.
• This is a casual meeting, as JFC is made up of about 10 members of undergraduates and graduate students. Please do not feel the need to have a formal presentation together.
• If you, or your RSO, do not appear at your scheduled JFC meeting time an email will be sent to you to determine a new meeting time even if you appear later in the evening. Please arrive on time as once your time-slot has passed by 10 minutes you will be required to reschedule.
• JFC will make a determination about your Bill in that meeting. However, do not start using any funds until you receive your allocation email the following day.

• Once you receive your allocation email by 5pm the following day, your RSO can begin spending the funds by working with the Student Organization Finance Office (SOFO). If you do not receive a final allocation email by the specified time, please reach out to the Joint VP of Finance. All communications will be sent to the original bill submitter.
• This can be done either by reimbursement or purchase by a SOFO representative but please review SOFO policies and procedures. You can also reach out to your RSO’s SOFO representative to learn more.
• If you received less than your requested amount you can appeal if you feel as though the reduction was arbitrary and not related to policy. For more information please refer to the Appeals Section.

• Attending one of these sessions is a requirement to submit a budget – if your organization does not go to a budget session your organization will not be able to submit a budget.
• It is an hour long information session to go over the policies, procedures, and timeline of budget requests with time to answer any questions.
• The schedule and locations of these sessions will be made available on the SGA website by the third week of the Fall semester. There will be a variety of times offered throughout the Fall semester.

• After compiling a list of all the items you will be requesting in the budget, fill out the budget request form on Engage.
• We are in the process of updating the Resources Page for guidance and additional documentation – however all of this information will be covered in the Budget Orientation.
• Please ensure you include all of the applicable submission requirements in your budget and that the submission is completed to the best of your ability. The budget form is designed to ensure you will have to submit all required information. Those submission requirements are:
  • For All Budget Requests:
    • A detailed written description of the program, activity, or event
    • Written cost estimates of all items or services requested
    • A written estimate of revenue expected to be generated in the coming year through dues, ticket sales, fundraisers, donations, or other means
    • Certification that your RSO’s advisor has been provided an opportunity to review the budget submission
    • If your RSO was registered in the prior year, a written account of revenue generated in the prior year through dues, ticket sales, fundraisers, donations, or other means
    • If your RSO has received SGA funds in the past, a written statement is needed demonstrating that your RSO has used the past funds effectively to accomplish the goals for which those funds were awarded
  • For Budgets Requesting Event Funding:
    • In addition to the required information listed above
    • Information/Documentation showing that students will be involved in the planning and implementation of the event
    • A description of how you plan to promote the event to the student body
• All budgets must be fully and properly submitted by Friday at 11:59pm of the tenth week of the Fall semester – there will be no exceptions.

• By the twelfth week of the Fall semester a JFC Review session schedule will be posted to the SGA website and emailed to all budget submitters.
• A member from your organization will be required to attend a time slot to present the budget request.
• If a member from your organization is unable to attend due to a schedule change they should reach out to the Joint VP of Finance to reschedule their review session time slot.

• Similar to the Bill’s Process, bring any materials you think might help explain your budget request and the prices you’ve listed.
• This is a casual meeting, as JFC is made up of about 10 members of undergraduates and graduate students but will take about 15 – 30 minutes depending on the length and complexity of your budget.
• Your organization will be asked to talk about your budget and answer any questions that might come up to ensure that all items requested meet policy.
• If your RSO does not appear at your scheduled JFC session time an email will be sent to you to determine a new time.
• Your RSOs budget request will be evaluated against policy within that review session but any changes made do not reflect your final allocated amount.

• JFC will review all budgets first then, if necessary, reduce all budgets at a pro rata basis – proportionally across the board – to reach the allocatable amount for budgets.
• Your organization will be contacted if this occurs to give you an opportunity to reduce your budget request on your organization’s terms and to retain what is most beneficial to your organization.
• An allocation email will be sent to your organization by the second Friday in March confirming the total amount allocated for your budget in the upcoming fiscal year as well as be updated on Engage.
• If you received less than your requested amount you can appeal following the procedure laid out in the Appeals Section.

• After going through the Budget or Bills process, if your organization has received less than you originally requested you are able to begin the appeals process.
• Please be aware that there is a strict timeline for this so if you are interested in pursuing an appeal it is recommended that you read through the process and policy first.

• Within 10 business days of receiving your allocation for the request in question, submit a request through this form for a written decision from JFC outlining the determining factors behind reducing your request.
• A Written Decision request form will be located on the SGA website.
• For the time being, please reach out to the Joint VP of Finance requesting a written decision through email.
• If JFC does not return a written decision within 10 business days after your request has been made, you may move forward to the next step.

• Once you have your written decision, if your organization believes that the reduction to your request was for any of the aforementioned reasons you should submit an appeal.
• For more exact language surrounding the grounds in which the appeal is being made please review the RSO Policy Here or below.

1. At any time after receiving your written request from JFC your organization and making the determination on the basis of your appeal, your organization can submit an appeal to the Dean of Students
2. The Appeals Form is maintained by the Dean of Students and is still be created at this time.
3. For the time being, please contact the Student Organization Finance Office (SOFO) to continue the process.

• Within 20 business days of submitting your appeal, a final written decision from the Dean of Students’ Office will be sent to your organization.
• The decision will detail the reasoning for that determination and will include the monetary amount in which your allocation has been adjusted if the appeal has been approved.